Prepared by GreaseTrapLocator · Fact review: August 8, 2026
Download the maintenance log
The workbook and CSV are editable. The PDF is designed for printing. All three use the same record fields and deliberately leave the service interval to the controlling local requirement.
Fields included
- Facility, device ID, location, manufacturer, and model.
- Local rule or permit reference.
- Inspection or service date, provider, and work performed.
- FOG or solids measurement only when locally authorized and safe.
- Volume removed when reported and receipt/manifest/disposal reference where required.
- Defects, repairs, corrective actions, next review date, manager initials, and notes.
Set the schedule correctly
First enter any local maximum interval, accumulation trigger, manufacturer instruction, or written adjustment. Then review the facility's own records after menu, volume, equipment, or operating changes. Do not turn a weekly check, monthly service, quarterly service, or 25% trigger from another jurisdiction into your rule.
Keep the original documents
This template organizes information; it does not replace an official manifest, invoice, service report, disposal receipt, permit form, or inspection notice. Keep the originals for the period required by the controlling rule.
Official sources used
Connecticut Department of Energy and Environmental Protection (DEEP)
For outdoor in-ground interceptors the cited permit uses 25 percent of operating depth or three months, whichever is more frequent; it requires specified records for five years, and prohibits intentionally using hot water, steam, chemicals, or biological additives to release FOG.
General Permit for the Discharge of Wastewater Associated with Food Establishments (effective October 5, 2025) · reviewed October 16, 2026
City of Chandler
Local programs may require maintenance records and specific service information; the actual local record rule controls.
Food Service Establishments: Industrial Pretreatment Program · reviewed August 8, 2026
Seattle Public Utilities
Seattle uses a 25 percent trigger when manufacturer specifications are unavailable, prohibits emulsifying agents/enzymes/bio-additives, supplies local self-cleaning guidance, and directs a business with a backup into the premises to close and contact public health.
Fats, Oils, & Grease: Commercial Kitchens · reviewed August 8, 2026
U.S. Occupational Safety and Health Administration
Smell is not a reliable warning. Evaluate hydrogen-sulfide and confined-space hazards and apply the monitoring, training, entry controls and respiratory protection required by the applicable standards and site assessment.
Hydrogen Sulfide: Evaluating and Controlling Exposure · reviewed August 8, 2026
Frequently asked questions
Is the template really downloadable?
Yes. This page provides XLSX, CSV, and printable PDF versions.
Does the template choose a cleaning interval?
No. Enter the interval or trigger required by the local authority and manufacturer, then use the facility's records to review it.
Does this replace a manifest or service receipt?
No. Keep every original document required by the applicable program.
Should staff record a 25% measurement?
Only when the local rule permits that measurement basis and trained personnel can perform it without entry or unsafe exposure.
Author: Grease Trap Locator Editorial Team
The Grease Trap Locator editorial team covers FOG compliance, grease trap maintenance, and commercial kitchen regulations across the US and Canada. Our guides are written for restaurant owners, facility managers, and food service operators who need practical, accurate information without the fluff.
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